FAQ

What are the steps if I want a space at the events?
  1. Download the application on our website.
  2. Fill out the main panel and each show panel you are interested in and mail with payment.
  3. Wait to hear from us on the status of acceptance via email or mail within 1-5 business days of us receiving your application with payment in full.
  4. If accepted, you will receive a participant packet 20-30 days before the event with all relevant set up information.
What do we do if we don't have photos?

Either include a website of your work or give a detailed description of your work and what you will be selling.

When is your deadline?

We do not have any deadlines; we accept vendors until the show is full.  We do not accept credit cards or checks the week before the show, cash only.

Do you still have space?

We suggest that you always apply to an event, even if we are sold out.  You can be placed on a Waiting List.

When do you deposit the fees?

We deposit the fees upon acceptance, which could happen the day we receive your application.  Do not apply if you do not have the funds.

Can I pay a deposit or partial payment?

No, we do not accept deposits or partial payments.  You must send payment in full for each show you would like to participate in.  Do not apply if you do not have the funds.

When do we find out if we've been accepted?

You will receive a status letter within 1-5 business days of us receiving your application with payment in full.  If you would like to receive it via email, please check that box on the main application.

What is your refund policy?
Accepted exhibitors at each Festival may withdraw from the event 60 days or more prior to the first day of the event and receive a 50% refund on their space fee. If the withdraw is made 59 days or less from the first day of the event, no refunds are available as all funds are committed to the production, promotion, marketing and advertising of the Festival. All refund requests must be made in writing and received by our office via fax, email or regular mail. Please site the reason for the withdraw.
When do we find out our space location?

We send out the participant packet with all relevant set up information, including your space location, 20-30 days prior to the event.

Can I drop off the application to your office?

No.  We do not allow exhibitors to drop anything off at our office.  Please mail, fax or email.

Can I fax the application?

Yes, the fax number is on the application.

What are free postcards?

We print 4×6 promotional postcards for almost every event.  We give them to exhibitors so you can mail them to your mailing lists.

How much does it cost to do a show?

Each show has a different cost, please read the application to find out.

What do exhibitors get for the fee?

We provide you with the space only.  We do not provide anything else.

Can I get a double booth?

Yes, just note on the application that you would like 2 spaces.  It costs double what a single space costs.

Do you accept credit cards?

Yes.  There is a place on the main application to put your credit card information.

Do you allow booth sharing?

No.

Are there any good spaces left?

If you are asking more than 40 days before a show, then we have not allocated yet and you can still put in a request, but there are no guarantees.  We allocate the spaces depending on who has signed up first, and many other factors.  If you are asking within the 40 days, you are welcome to put in a request, but again, there are no guarantees.

What do I do if I have more than 5 employees?

Then you will need to come in as a Large Commercial Vendor/Sponsor.  The sponsorship packets are on the website.

Do you have an application fee?

No.

What time can I set up?

You will receive your participant packet 20-30 days before the event, which will provide all relevant set-up information.  It can range from 2-3 hours before the event.

What do I do if I can't make it to an event I've been accepted to?

Please let us know in writing and note our refund policy: if you cancel 60 or more days from the event, then we can give 50% back, if it is within the 60 days, then there is no refund.

Why is my company name not on the participant packet map?

The names on the participant packet map that you receive are of the merchants on the street.  We do not list the name of the exhibitors on the street.  Your space will be marked with a number only.

What if it's raining?

All of our events are rain or shine.  There are no refunds.

How do I order a poster?

here is a poster order form on our home page.

How do I submit my promo kit if I am an entertainer?

Please email us an electronic press kit (epk) using our contact form, or mail us a promo kit to the address on our home page.

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